Invoice disposal and invoicing

The liquidation module of accepted invoices issued by supplier is used to record invoices in the central or branch database, including all necessary accounting information and data for the subsequent pairing of storage documents (the receipt, refunds or material-out receipts) with recorded invoices. It is also possible to pair the invoice with non-warehouse items specified by the number label of accepted invoices.

The B.O.S.S. Enterprise system may be used to perform disposal of the accepted invoice, even if not all branches are connected into the central itemizing system of sale management, that means, also so-called non-system branches may participate, providing that coefficients of the “kontokorekt” management method of stock evaluation have been preset and therefore the entire balancing process may be done.

Module of issued invoices is used to issue invoices for customers, may be done at the central administration unit or at the branch store and individual decade or monthly bulk invoicing process of all warehouse documents through all branches is done and then pairing of such invoices, followed by locking.

Output for the accounting system is export of completed, checked, disposed, accepted invoices and invoices issued and included in accounting documents book of the accounting system where they are processed and paid.

Processing of issued and accepted invoices

• manual invoice record - partners, invoicing clerk, dates, tax schedules, time periods, etc.
• loading of electronic EDI and other accepted invoice formats and record
• manual disposal of invoice by marking the offered, non-processed warehousing documents of the partner
• assignment of items to the invoice without link to warehousing documents of the partner
• electronic disposal of received EDI invoice, automatic pairing of documents for all sales centers
• possibility to write off delivery notes (documents) of non-system stores
• monitoring of accounting period, differences and tolerances during disposal
• quantification of differences between the invoice and warehouse documents on the goods item level
• received invoice printing, copies of delivery notes, protocol printing
• separated access rights needed for recording and disposals
• invoicing done and based on the selection of issued warehouse documents of the partner and assignment to issued invoices
• creation of warehouse material-out receipts at the branch cash desks and then subsequent bulk invoicing process
• printing of issued invoice, including user configurable look/interface
• export of invoices issued in EDI or in other electronic formats